Records Management for Departing Employees
When it's time to say goodbye to Dartmouth, use the best practices below as a guide. Once you leave Dartmouth, ITC will remove your access to Dartmouth systems, discontinue any subscriptions, and remove any files on your work computer and cloud storage. Your Dartmouth account expires approximately 30 days after you leave.
Consult A&RM
- Connect with Archives and Records Management to confirm which files need to be retained after your departure and which can be deleted before.
Delete Personal Info
- Delete or transfer all personal information from your hard drive, shared drive, and personal drive.
Review and Transfer
- College records, including email, should be transferred to another employee or stored in a centralized location, such as a network drive or shared drive
Confirm
- Make sure that your supervisor and other relevant coworkers know where on the drive the documents used for your job are kept. Ensure that the files are accessible as well.
Be sure to also visit ITC’s Services Portal to review their article Departing Employee - Overview