Faculty Course Reserves Guide

Please consult a subject librarian at any time for assistance with searching and finding materials needed for a course.
Items the Libraries do not own should be ordered as soon as possible by contacting your subject librarian.

A reserve list needs at least one section before content can be added.
Citations are sent to the library as soon as they are added to the reserve list. Content may be added throughout the term. Content needs to be added each new term.

Reserve staff work on lists in the order they are received.

Recommended: Save a copy of the reserve list for yourself. At the top of the Library Reserves/Guides page, click the top ellipsis and select Print.

The Library Reserves system's Dartmouth Libraries' Resources search is less robust than the main library search found at https://search.library.dartmouth.edu. 

Use this method to add reserve requests when you:

• know exactly what you are looking for
• know the library owns it
• do not need to see the catalog record information

Within the Library Reserves list,

• Click the top left blue +Add button.
• Select Add from Dartmouth Libraries' Resources.

• Do the search.
  • Can't locate the correct result? Try using:
    • the call number (gathered from the main library search, https://search.library.dartmouth.edu)
    • multiple search terms (i.e. add the author's name to a title search)
    • Advanced search
    • Filters
  • When adding media, choose the physical item (DVD, VHS) record to add, if available.

• From the results list, click on the desired item.
  • Add to the appropriate section.
  • Click the blue Add button.
• The item now shows in the reserve requests list at the left.
• Citations are automatically sent to the Library Reserve staff's work queue as soon as they are added.

When materials cannot be found in the Dartmouth Libraries' Search, use Add item not owned by Dartmouth Libraries. 

For items the library does not own, contact your subject librarian immediately for purchasing assistance.

Within the Library Reserves list,

• Click the top left blue +Add button.
• Select Add item not owned by Dartmouth Libraries.

• Select the material Type in the drop down, i.e. Book.
  • Enter the Title.
  • Click Next.
• Fill in additional information to identify the item.
  • There are mandatory fields marked with asterisks; scroll down as needed.
• At the last page of the form, choose a section where the item will be added. No other information is required.
• Click the blue Add button.
• The item now shows in the reserve requests list at the left.
• If you have a personal copy to loan to the library for the term, add a Notes to reserves staff so we know you are providing a copy.

Library staff can scan selected readings that faculty wish to provide as PDFs for students. The completed PDF is attached to the reserve list citation.

• If an E-book is available, Reserve staff link to it instead of scanning. The E-book opens to the book entry page and students navigate to the requested chapter.
• Simply want to let students know the reading assignment? Use Note for students in the citation's Item details to share chapter and page number information.

Please decide if the PDF request falls under copyright Fair Use. Guidelines to help determine Fair Use copyright can be found on this chart.

Use Notes to Reserves staff if the scan request is not Fair Use so we can obtain copyright permission.

Add the item as a Book Chapter

1. When adding an item, place in the correct section, click the Add & Edit button.

2. From the Type drop down, select Book Chapter.

3. Fill in required fields: Chapter Title, Start page and End page.
   • Provide the best information available.
   • If there is no chapter title, type in the chapter number.
   • The form will not save if the required fields are blank.
4. For all requests that are not Fair Use, please include a note of "Not Fair Use; please obtain copyright permission" in the Notes to reserves staff tab.
5. Save at top right.

Editing an item already on the list

1. From the citation list, choose the item menu ellipsis. (Text and actions are visible when cursor is in the citation rectangle.) Select Edit item.

2. From the Type drop down, select Book Chapter.
3. Fill in required fields: Chapter Title, Start page and End page.
   • Provide the best information available.
   • If there is no chapter title, type in the chapter number.
   • The form will not save if the required fields are blank.
4. For all requests that are not Fair Use, please include a note of "Not Fair Use; please obtain copyright permission" in the Notes to reserves staff tab.

Notes to Reserves Staff can be used to let reserve staff know about:

• subtitle and audio requests
• copyright is not Fair Use; the library needs to obtain copyright permission
• what edition of a book is needed
• loan length for physical items
• any other important information or questions you have

I. If you need to write a note about the entire list or multiple citations:

• Click the Notes to reserves staff word bubble icon near the top of the right vertical frame.

1. Write the note.

2. Click Send.

II. If you need to write a note for one citation:

• Click Full details to the right of the citation title. (Text and actions are visible when the cursor is in the citation rectangle.)

1. Click Notes to reserves staff.
2. Write the note.
3. Click Send.

• Close pane at top right X.